Helpful Hints

As the "official services" contractor for a Convention, Exposition, Meeting or Corporate Event, Triumph provides for the show organizer and the exhibitors the labor, equipment and services required for the logistics and development of the event. Because we are familiar with all parties involved in managing an event, feel free to call us at any time during the planning process if you are unsure where to turn - we are at your service.

Pre-Show
I & D Labor
Pre-Show Checklist
OnSIte Preparation Checklist
Move-Out

pixel

PRE-SHOW
Exhibitor Service Kit
When you get your service kit, be sure to read it. This will save you not only time, but certainly money. Be sure to become familiar with the order forms and deadline discount dates. The exhibitor service kit contains information and instructions regarding participation in the show. Inside you will find a wide variety of information including general show information (hours/colors), floor plans, facility regulations, registration instructions, and even liability and insurance recommendations. You can find information regarding Triumph products, services, and billing policies within this kit. You should receive your kit approximately 90 days out from the show, but if you have questions before you get it, just contact Triumph or show management.

Triumph Exhibitor Services:
Our Exhibitor Services team is the responsible for answering exhibitor questions, processing exhibitor orders and handling any special requests. They are the link between placing the order and making it happen! Triumph offers state-of-the-art services dedicated to providing you with consistency and continuity through the duration of your event.

We offer:
- Toll-free calling within the US and dedicated phone & fax numbers.
- Single point of contact for all Triumph Expo & Event shows, regardless of location.
- Personalized attention for all pre and post-show orders, questions, and requirements.

TRIUMPH EXPO & EVENTS EXHIBITOR SERVICES
12614 Interurban Ave So
Seattle, WA 98168
Phone: 877.607.1010
Exhibitor Services Fax: 206.431.4846
Corporate Fax: 206.431.2643

GETTING STARTED
What are your goals and objectives for the show? On most shows, Triumph provides pipe and drape to create side rails and backdrop as well as a Company ID sign, unless you have purchased a special package through show management. Exhibit space is just that - space. One of your most important show decisions is how you utilize this valuable real estate.

Selecting your booth properties:
Once you've reviewed the basic information in the exhibitor service kit, it's time to figure out how you want to represent yourself at the show. Regardless of your budget, your exhibit and graphics can play a big part in how you and your company are perceived on the show floor. Both work together to produce a very dynamic and interactive message. Here are some key factors to keep in mind when considering how to achieve the greatest return on your investment:

- Booth size
- Budget
- Type of Merchandise or services offered and product display needs
- Meeting space

- Graphic requirements
- Electrical requirements
- Furniture needs
- Carpet needs

We offer free design consultations, so why not let us help you with the development of your booth? If you have a display we can aide in additional furnishing requirements. One of the big advantages to renting an exhibit and allowing Triumph to design your display is that there is no need to separately budget for expenses such as shipping, drayage, carpet, I&D labor, storage or refurbishment, and It simplifies your life as an exhibitor - just ship your product and/or brochures and you"re done. We can even arrange your shipping for you through TRIUMPH Logistics for a complete turnkey package!

Triumph also rents several pre-designed exhibit packages that are very economically priced and provide most of the services you will need all in one package. Order forms and product slicks will be sent in your exhibitor service kit with more details, or you may feel free to contact us at exhibitorservices@triumphexpo.com.


I&D Labor
If you already own an exhibit, or plan to purchase one, you will need to arrange for installation and dismantling of your booth properties. Labor Union regulations vary from state to state, be sure to ask our exhibitor services department for some general guidelines.

Triumph's one-stop Logistics and Development services include:

- Evaluation of labor needs
- Coordination of outbound shipping
- Storage

- Shipping & delivery of exhibit
- Finding specialty vendors
- Ordering of electrical and phones

Furniture Rental
TRIUMPH offers a wide variety of standard and specialty furniture on a rental basis. All items will be delivered to your booth (usually the day before the show opens) and picked up after the show. Please review your exhibitor service kit for specific descriptions.

Carpet Rental
Depending on the venue selected for your event, you can expect either bare concrete or ballroom carpet in your booth space. If this does not appeal, TRIUMPH offers various grades of booth carpet for rental in various colors. We also offer padding for your comfort and that of your potential clients.

Drayage
Once your shipment(s) arrive at showsite, our personnel will deliver them to your booth using our equipment. Individual exhibitors may hand carry their own items into the hall as well however, they may not use any type of equipment (i.e. handcarts, four-wheel dollies, push carts or other mechanized equipment) due to Union Labor regulations. TRIUMPH is responsible for:

  • Storage of exhibitor materials during the show on an access basis.
  • Storage of empty crates and containers during the show. Return of empty crates and containers at the close of the show.
  • Loading of outbound crates and containers at the close of the show on a carrier chosen by the exhibitor using a TRIUMPH material handling form, completed by the exhibitor.
  • You have the option of shipping to either an advance warehouse or directly to show site.
  • The advance warehouse rates are slightly higher than those for direct shipments. There are several distinct advantages to shipping in advance, direct to Triumph:
  • Free storage for up to 30 days prior to the show,
  • Priority delivery to showsite (it is often delivered with TRIUMPH show equipment),
  • Ease of verifying receipt of your product/display at the Triumph warehouse before the show moves in. This significantly reduces the risk of you showing up - but not your booth or product.


PRE-SHOW CHECKLIST
Many service providers require that you submit an order by a particular date to qualify for an advance rate. TRIUMPH typically sets this date for two weeks prior to the first move-in days. We have provided a sample checklist with the most common services.

SERVICE: DEADLINE: DATE SENT: DATE CONFIRMED:

Exhibit Rental
Material Handling
Installation & Dismantling Labor
Carpet Rental
Furniture Rental
Graphics
Hanging Sign
Floral/Plants
Booth Cleaning
Phone/Internet Line
Audio Visual
Electrical Services
Personal Computer Rental
Lead Retrieval
Inbound Shipping Arrangements
Outbound Shipping Arrangements


ONSITE PREPARATION CHECKLIST
Some items like company product and personal business cards are obvious to bring with you to the show. However, there are several important things that you might wish you had when you arrive at showsite. We have provided a sample list - be sure to bring these items along with you to help avoid problems at the show. Having this information at your fingertips can make issues much easier to resolve should any arise.

KEY CONTACT INFORMATION: NAME: DATE SENT:

Company Name Pager Mobile
TRIUMPH Exhibitor Services
TRIUMPH Logistics Contact
Show Management
Freight Carrier
Facility Management


MOVE-OUT
Once the show is closed, you should pack up all materials that you are shipping out and leave them in your booth. Next, complete a TRIUMPH Outbound Material Handling Form and turn it in at the TRIUMPH Service Center once you are packed up and ready to go (You might have your own carrier paperwork, but this still must be delivered to the TRIUMPH Service Center). Our personnel will collect your materials and cart them to the dock for pickup.

Please be aware that if you leave your goods unattended in the booth, without turning your paperwork in to an official Triumph staff member, it is done so at your own risk and could result in the delay of your product or display arriving to its next destination on time.

Click here to download: Three keys to Turn Customers into Lifetime Clients

Click here to download: Tradeshow Success Happens When you Plan Ahead

Exhibitor Online Ordering

SurveyGive Us Your Feedback
Take our post-show Exhibitor Survey and enter to win $250.00 in our Quarterly Prize Drawing


Take the Survey

break

Follow, Like, Connect

Triumph Expo on Twitter Triumph Expo on Facebook Triumph Expo Blog

break

Green SustainabilityTriumph's Green Sustainability Promise
We work hard to have a positive influence on our environment.

LEARN MORE >>

break

Exhibitor Kits
(Password required)

Exhibitor Kits available for Online Ordering

PASS SUMMIT 2018
November 6-9, 2018, Washington State Convention Center, Seattle, WA

SECUREWORLD EXPO SEATTLE 2018
November 7-8, 2018, Meydenbauer Center, Bellevue, WA

ATD CASCADIA 2018 ANNUAL CONFERENCE
November 8, 2018, Sheraton Portland Airport, Portland, OR

OSBA 72ND ANNUAL CONVENTION
November 8-11, 2018, Portland Marriott Downtown Waterfront, Portland, OR

PORTLAND BOOK FESTIVAL 2018
November 10, 2018, Portland Art Museum, Portland, OR

71ST ANNUAL INTERNATIONAL AIR SAFETY SUMMIT
November 12-14, 2018, Sheraton Seattle, Seattle, WA

WSSDA ANNUAL CONFERENCE 2018
November 14-16, 2018, Spokane Convention Center, Spokane, WA

WESTERN PULP, PAPER, & FOREST PRODUCTS SAFETY & HEALTH CONFERENCE
November 27-29, 2018, Red Lion Hotel on the River - Jantzen Beach, Portland, OR

NACE WESTERN AREA CONFERENCE 2018
November 27-29, 2018, Sheraton Seattle, Seattle, WA

AMIA 2018 CONFERENCE
November 30-December 1, 2018, Hilton Portland Downtown, Portland, OR

BUSINESS & THE ENVIRONMENT CONFERENCE - EXPO 2018
December 11-12, 2018, Red Lion Hotel on the River - Jantzen Beach, Portland, OR

TRENDS 2018
December 14, 2018, Washington State Convention Center, Seattle, WA

PUYALLUP HOME & REMODELING SHOW 2019
January 4-6, 2019, Washington State Fair Events Center, Puyallup, WA

PORTLAND BUILD, REMODEL & LANDSCAPE SHOW
January 4-6, 2019, Oregon Convention Center, Portland, OR

2019 SEATTLE WEDDING SHOW
January 12-13, 2019, Washington State Convention Center, Seattle, WA

NORTHWEST FOOD & BEVERAGE WORLD 2019
January 14-16, 2019, Oregon Convention Center, Portland, OR

PVA ANNUAL CONVENTION AT MARITRENDS 2019
January 16-19, 2019, Hyatt Regency New Orleans, New Orleans, LA

NORTHWEST REMODELING EXPO 2019
January 18-20, 2019, Washington State Convention Center, Seattle, WA

2019 UW SWE CAREER FAIR
January 22, 2019, University of Washington HUB Ballroom, Seattle, WA

PORTLAND REMODELING SHOW
January 25-27, 2019, Portland Veterans Memorial Coliseum, Portland, OR

ORCHESTRATE 2019
February 4-8, 2019, Portland Marriott Downtown Waterfront, Portland, OR

2019 OREGON WINE SYMPOSIUM
February 12-13, 2019, Oregon Convention Center, Portland, OR

NWHA 2019 ANNUAL CONFERENCE
February 20-22, 2019, Portland Marriott Downtown Waterfront, Portland, OR

2019 OREGON LOGGING CONFERENCE
February 21-23, 2019, Lane Events Center & Fairgrounds, Eugene, OR

PORTLAND GOLF SHOW 2019
February 22-24, 2019, Oregon Convention Center, Portland, OR

GOSH 2019 OREGON GOVERNOR'S OCCUPATIONAL SAFETY & HEALTH CONFERENCE
March 5-7, 2019, Oregon Convention Center, Portland, OR

2019 BIOCONTROLS CONFERENCE & EXPO
March 14-15, 2019, Portland Marriott Downtown Waterfront, Portland, OR

INTERNATIONAL MASS TIMBER CONFERENCE 2019
March 19-21, 2019, Oregon Convention Center, Portland, OR

2019 MAIN STREET NOW! CONFERENCE
March 25-27, 2019, Hyatt Regency - Downtown Seattle, Seattle, WA

2019 SSA ANNUAL MEETING
April 23-26, 2019, The Westin Seattle, Seattle, WA

2019 MPL ASSOCIATION CONFERENCE
May 15-17, 2019, Portland Marriott Downtown Waterfront, Portland, OR

2019 HAPS ANNUAL CONFERENCE
May 23-24, 2019, Oregon Convention Center, Portland, OR


break
Back to Top

Customer Support
(877) 607-1010

8:00am - 5:00pm PST
Monday - Friday
email us >>

Customer Support
spacer
spacer